Reaching milestones in our documentation and cataloguing work

At the end of February, we reached some significant milestones in the documentation work carried out on our museum and archive collections.

Submitted design (No. 15) by G. Knipe of Harrison & Sons.

The first milestone reached was the completion of an audit of material contained within the museum collection. What this means is that we have entry and location data for every object inherited by BPMA when it was formed in 2004 and for every object subsequently deposited with us. This includes objects held in our Freeling House repository and in our stores in Debden and at Christie’s.

Documentation of collections is a core part of any museum’s activity. Without details such as provenance, custodial history, physical condition and the terms and conditions relating to deposit, a museum cannot be assured of its responsibility and rights to preserve, display, digitise or even dispose (should the item not meet the museum’s collecting policy) of objects in its custody. Furthermore, precise information about an object’s location in our repository and stores means that we can carry out collections review work more efficiently and better prepare for our forthcoming move from our site here at Freeling House to the new postal museum.

This has been a significant amount of work and has taken seven years to complete. Very few museums have achieved a full audit of their holdings and it means that we can now concentrate our efforts in reviewing object collections, creating descriptive catalogues for the online catalogue and also plan our digitisation programmes accordingly. The completion of this work is due to the hard work and discipline of our museum cataloguers past and present, and we congratulate them all for doing such a great job!

The second milestone is that we’ve passed the 100,000 mark of records available to view on our online catalogue. We now have 100,703 records published. Our most recently published records include:
King George VI London Olympic Games 1948 stamp artwork
• Uniforms
• Handstamps
• Posters
Photographic stills from Post Office films, c.1969-1986
Finally, at the beginning of each year, we also open files that have been closed for 30 years. You can read in the blog by my colleague Gavin McGuffie how we process these. This year, we’ve opened approximately 100 files and the descriptions of these can be viewed via our online catalogue here.

Martin Devereux – Acting Catalogue Manager

5 responses to “Reaching milestones in our documentation and cataloguing work

  1. Well done everybody. I look forward to seeing the new museum and archives in due course. Let’s hope this time it will actually come to fruition.

  2. Wow, what an achievement, well done everyone. Do you plan to make the catalogue available as a download as other museums/ collections have done?

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