Postal appointment books now available online via Ancestry

by Gavin McGuffie, Acting Head of Archives and Records Management

Today, the BPMA in partnership with the popular family history website launched the first name searchable online genealogy resource featuring our material. The Post Office Appointment Books, 1737-1969, listing the men and women appointed to roles within the service over these years includes approximately 1.4 million individual entries.

Postman driver collecting at Shotwick, Cheshire. Women and children queueing in the street to hand over mail. (POST 118/1866)

Postman driver collecting at Shotwick, Cheshire. Women and children queueing in the street to hand over mail. (POST 118/1866)

The source of this data is archive class POST 58 (staff nomination and appointment records) which includes the appointment books from 1831 to 1960, these provide the majority of information for this publication. Prior to 1831 appointment records were not kept uniformly over the country and separate series were produced. In 1831 centralised employment records were first created by the Post Office by copying the relevant minute numbers and brief details relating to appointment, transfer, dismissal, resignation, retirement, or death.

The BPMA signed an agreement with the Generations Network Ltd, the company behind, in March 2009. We already had this series microfilmed. In April 2009 two large boxes of microfilm were transported from Freeling House to Provo, Utah, where Ancestry’s headquarters and scanning unit are based. The material was duly copied and returned to us in September. In November 2009 the indexing (transcribing handwritten names) of the documents by Ancestry’s World Archives Project volunteers began. The results of all this work are now available for anyone with internet access to search.

Some people may have questions about how we have made this data available. There will be issues with accuracy and omissions; both in the original source document and the Ancestry indexing. More significantly people might ask why the BPMA hasn’t done the online publication itself and instead worked with a commercial partner like Ancestry.

The reality here is that the BPMA would not have had the resources to co-ordinate the indexing of over a million entries. Secondly searching for names is free, you only have to pay to access the digital copy of the original record. Finally this material is still available on microfilm (and occasionally original paper where we don’t have a surrogate available) at the BPMA for researchers to use (who can also access the ancestry website at Freeling House); charges will of course still apply for providing copies from microfilm.

Now all this data is online, I’ve been doing a little playing with the database and am pleased to say that out of my random five person search all have proved correct. Please let Ancestry know if you come across any errors.

Ancestry’s publicity emphasises the number of Patricias and Pats who worked for the Post Office. I thought I’d track down some other interesting names. There are eight instances of postal workers (sometimes a new appointment for the same person) named Letter, nine named Parcel (or Parcell), thirteen named Post, five named Van, a hundred or so Stamps, more than 850 Mans (mostly Manns!). I also checked my own name and found twelve McGuffies including Thomas McGuffie’s appointment as a letter carrier at Aberdeen in April 1847.

To all those who use this great resource in the next few weeks and months, good luck searching!

Search the Appointment Books on

2 responses to “Postal appointment books now available online via Ancestry

  1. Paul L. Woodward

    I have accessed Ancestry Co.UK, found a possible ancestor in Appointment Books, and now have relevant Post numbers. As I live in Texas do you have service for a fee to look-up appropriate microfilm/microfiche and report results?
    Thank you.

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