Volunteer re-housing project

As part of our preparations to move to our new site at Calthorpe House, work has recently begun on ensuring our collections are in a fit condition to move. There are three areas of work already underway, and more will start over the coming months.

Phase boxing

Many of our archive volumes have weakened or damaged bindings. These require additional support in the form of phase boxes prior to moving. We currently have two volunteers involved in this project, Eric Hearn and Colette Bush. Over the past few months they have received training on how to create the boxes, which require careful measurements of the volumes and often need final adjustments to fit comfortably.

Volunteer Eric at work.

Volunteer Eric at work.

Volumes prior to phase boxing.

Volumes prior to phase boxing.

The phase boxed volumes.

The phase boxed volumes.

Rolled plans

Following the work began in February 2012 on re-housing plans of furniture, fixtures and fittings (archive class POST 91) we have very recently extended this to other rolled plans. The plans being re-housed were previously stored in large rolls in map bags or mail sacks. These storage conditions offered little protection to the rolls in situ, and were entirely inadequate for moving this material. We now have two conservation volunteers (Cristina Rico Liria and Ana Paula Hirata Tanaka) working together our Conservation Assistant (Collections Move) to improve the storage conditions for these vulnerable items.

Volunteers at work.

Volunteers at work.

Rolls prior to rehousing.

Rolls prior to rehousing.

The rehoused rolls.

The rehoused rolls.

Slogan dies

Work has also begun on auditing and packing the museum collection, specifically our slogan die collection. Slogan dies are made from metal and our collection of around 2,000 reflects a huge variety of slogans used on postmarks throughout the 20th century. These items required re-housing for several reasons: metal items are very susceptible to handling, the grease on our hands can permanently damage them, they are currently stored in non conservation materials and often hundreds to a box, making them very heavy to move and hard to quickly locate individual items.

As such, Cyril Parsons and Fahema Begum are working on a project to re-house the dies using conservation materials so that the dies can be seen and handled whilst being protected from any damage. They are also updating our database, entering any additional information about the objects and ensuring their location is noted to the fullest extent possible. This is important as a major aspect of the move will be ensuring tight location and movement control so that we always know where an object is at any given time.

Volunteer Fahema at work.

Volunteer Fahema at work.

Slogan dies before rehousing.

Slogan dies before rehousing.

Slogan dies after rehousing.

Slogan dies after rehousing.

Over the coming months we will continue to work to bring the housing of the collections up to safe standards to move. There is a significant amount of work still to be done, and we would not be able to achieve this without the time and dedication of our volunteers. If you are interested in being involved with this work please contact Helen Dafter on helen.dafter@postalheritage.org.uk orĀ 020 7239 5119.

– Helen Dafter, Archivist and Emma Harper, Curator (Move Planning)

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