Under the Bonnet of the BPMA’s Online Catalogue

Here at the BPMA we’re making major changes to the way our online catalogue looks – and works. There will be more details soon, but today I’ll show you three of our planned improvements:

1. Streamlined Catalogue Data

Matt's been working with two different versions of our catalogue database at once, to help get it ready for its new-look relaunch.

Matt’s been working with two different versions of our catalogue database at once, to help get it ready for its new-look relaunch.

Since February I’ve been fine-tuning the data and structure of the entire BPMA catalogue. I’ve refined old catalogue entries to bring them into line with our current descriptive standards. I’ve rearranged fields to free up space for exciting new content. And I’ve reformatted the way the date is written for every single record in the catalogue. That’s over 120,000 records. I had to use lots of computer tricks to make all these changes in just a few weeks, rather than editing the records one by one. A career in archives can be a really good test of your IT skills!

2. Enhanced Thumbnail Images

We're enlarging all our catalogue thumbnail images by up to 400% to bring you a better experience when using our online catalogue.

We’re enlarging all our catalogue thumbnail images by up to 400% to bring you a better experience when using our online catalogue.

About 25,000 entries in the catalogue have thumbnails: small photos or scans showing you what the object or record looks like. In 2014 there are more high-resolution computer screens and faster Internet speeds than even a few years ago. We want our online catalogue to have larger, brighter thumbnails than we’ve used until now. Web visitors will be able to see our collections in even more detail.

I’ve been hunting down every digital image of the BPMA’s collections, converting them into new thumbnails at a higher resolution and an increased size.  Wherever possible, our new images will be 700 pixels wide on their shorter side. In the past six weeks I’ve created thumbnails for 22,000 objects and records. Only a few thousand left to go!

3. Improved Online Experience

A sneak preview of the new browser panel from our online catalogue (layout subject to change). Each line is a link to a different level of the hierarchy.

A sneak preview of the new browser panel from our online catalogue (layout subject to change). Each line is a link to a different level of the hierarchy.

We’re currently finalising the new online catalogue interface. It’ll offer new ways to navigate our collections, including user tagging, and sorting search results by different criteria. You should also be able to browse the entire Archive by its hierarchy (example shown above), which will show how any one record relates to all the others. There’ll be all-new guidance pages for first-time users, which I’m writing this week.

This is my final blog post here, as I’m leaving the BPMA at the end of May. It’s a privilege to have been part of the BPMA’s amazing work.

–  Matt Tantony, Archivist (Catalogue Systems)

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