Meet the Staff: Day in the life of BPMA’s Head of Archives

In this month’s Meet the Staff blog, find out what a typical (or not so typical) day is like for our Head of Archives and Records Management, Vicky Parkinson.

My name’s Vicky and my main responsibility is looking after the archive on behalf of Royal Mail and Post Office Ltd.  This covers a huge amount of tasks, from helping the companies manage their current records off-site, ensuring that the environmental conditions in our store are right for the archive, to ensuring the public search room runs smoothly, and having input into the exhibition design in the new museum gallery. IMG_7385 Most days start off in Freeling House, with breakfast to help me recover from commuting into London with my three year old, who goes to nursery next door. I then dash over to our other office to attend our exhibitions and events planning group. My colleague Helen and I wanted to get the group’s thoughts on events for Explore your Archives in November. This year it will fall on our Saturday opening, so watch this space to see what we come up with! Then it was a brisk walk back to Freeling House, to give a tour of the archive to a donor or supporter. Tours are my favourite part of my job. No matter what people’s interests there’s always something in the archive they’ll find interesting. On this tour we looked at the cash books from the second half of the 17th Century, a graphic for the proposed sub-division of London into Districts from 1838 and ended with my favourite part of the archive, the posters and poster artwork.

Showing The Rt Hon. Jo Swinson MP, Parliamentary Under Secretary of State for Employment relations, consumer and postal affairs around our search room and archive with current BPMA Chair (left) Dr Helen Forde

Showing The Rt Hon. Jo Swinson MP, Parliamentary Under Secretary of State for Employment relations, consumer and postal affairs around our search room and archive with current BPMA Chair (left) Dr Helen Forde.

Up close picture of artwork for a poster. One of my favourite objects in the collection. Artist: Ronald Watson POST 109-158

Up close picture of artwork for a poster. One of my favourite objects in the collection. Artist: Ronald Watson POST 109-158

After a quick lunch it was time to sit down and attack my email inbox, which included looking over details on the latest plan for the new search room at The Postal Museum, where we will be moving to at the end of 2016. We are finalising the details of the room arrangement, from where the reference library shelves will go right down to the number and placement of power points! Time for one last task before the end of the day, looking through a list of semi-current files, to determine whether or not they are likely to be of historical importance or should be destroyed. Only between 2-5% of records that an organisation creates are permanently preserved in an archive. Public Records Legislation sets out how that decision should be made, and we have a rigorous appraisal process in place. It’s then time to pick my daughter up from nursery and face my biggest challenge of the day, my commute home.

-Vicky Parkinson, Head of Archives and Records Management

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