Tag Archives: Post Office Ltd

That’s a wrap: stock take 2014

A few weeks ago Assistant Archivist Penny talked about rehousing some of the photographic collection and before that Archivist Helen introduced this year’s stocktake. In this post Gavin McGuffie, Archive Catalogue & Project Manager, and Archivist Louise Todd wraps up this year’s stocktake.

A considerable amount of work goes on behind the scenes before files are made available to researchers. Some of this work can only be done when The Search Room is closed because of the amount of space required in order to carry it out.  We took advantage of our annual two week stock taking closure in order to carry out an audit of files created during the 1970s and 1980s.

xxxx

Sorting through files.

The audit involved checking to make sure that no files were missing and listing them so that they can be retrieved and appraised.  It went very well with almost 700 boxes being sorted, much more than we had initially anticipated!

Why these tasks can only be done during stock take…

Why these tasks can only be done during stock take…

In addition to the audit another small team of staff used the weeks to get appraised files into a final arrangement for their cataloguing. This involved removing more than 5,000 files from a number of different places (in the yearly boxes for 2nd review appraisal mentioned above, amongst 2nd review files appraised before 2008, within a couple of large series of registered files POST 121 and POST 122) and arranging them in their original reference number (so, for instance, gathering all the Marketing Department Design files together, those with the code MKD/CJ). This produced 438 acid free boxes of POST 154 – the series which represents the files created by the Marketing Department, 387 boxes of POST 157 – files created by the Postal Operations Department and 47 boxes of POST 160 – files created by the Secretary’s Office. This leaves them in a state in which they can be catalogued far more easily and also makes them considerably easier to locate since they are now stored together.

New Postal Museum

NEWS RELEASE

Plans for a new home for a new home for The British Postal Museum & Archive (BPMA) were announced today by the BPMA, Royal Mail Group and the Department for Business, Innovation and Skills.

The new Postal Museum will provide access to the BPMA’s unique collections of 400 years of postal, social and design history, including photographs, posters, vehicles, pillar boxes, employment records of millions of people and a world-class stamp collection.

Under a plan endorsed by the Government, the new centre will be established at Calthorpe House, on London’s Mount Pleasant site, where the country’s oldest mail centre is located. It is close to the existing home of the BPMA at Freeling House, which has very limited space for exhibitions and displays.

Calthorpe House

Calthorpe House

Royal Mail Group will grant a lease of 999 years for Calthorpe House, a property which will provide a secure foundation for the BPMA once redeveloped and extended. Agreements have been signed with Royal Mail and Post Office Ltd (POL) for a £6m long term, low interest loan to fund the conversion of Calthorpe House to meet the basic needs of the organisation. In addition, Royal Mail and POL are providing other support, including a £500,000 grant.

A fundraising campaign by the BPMA will be launched shortly to raise the remaining funds required to create a state of the art museum and visitor facility. The BPMA is an independent charity set up in 2004 to care for two significant collections: The Royal Mail Archive and the collections of the former National Postal Museum. It is the BPMA’s mission to increase public access to these collections, making the story they tell of communication, industry and innovation accessible to everyone.

The new centre will allow the BPMA to exhibit objects from its fascinating museum collection, which is currently held in storage. It will also include educational facilities for visiting schools.

Visualisation of the new museum and archive, Calthorpe House (Feilden Clegg Bradley Studios)

Visualisation of the new museum and archive, Calthorpe House (Feilden Clegg Bradley Studios)

Donald Brydon, Royal Mail Group’s Chairman said: “These plans will give our postal heritage a world-class home. The history of Royal Mail is a key part of the history of postal services worldwide. I am delighted, therefore, the Group’s Board has agreed to support the BPMA’s ambitious plan to provide a new, permanent home for its unique collection of postal artefacts, stamps and equipment, as well as allowing greater access to the archive”

Dr Adrian Steel, Director of the BPMA, said: “We are aiming to create a state-of-the-art, sustainable home for a unique part of our national heritage. The new centre will showcase the UK’s pioneering role in developing postal communications, which has shaped the world we live in.”

Norman Lamb, Postal Affairs Minister, said: “This exciting new home for the British Postal Museum and Archive is a great initiative, to which I hope people will lend their support. Celebrating the history of Royal Mail in this way will bring to life a key part of our nation’s cultural heritage. The many and varied items in the archives will show how Royal Mail has been at the heart of British life for centuries, and it is great news that the museum will contain an educational facility to allow young people to engage with the history of our postal services in an innovative way.”

Get the latest news on our new London home by joining us on Facebook, Flickr, Google+, Pinterest or Twitter, or subscribing to our E-Newsletter.